San Francisco, Santa Clara, San Jose and Oakland host many trade shows each month. Often smart business traveler hires a limousine or car service for airport pick-up and delivery to the trade show or hotel.
But when hiring a San Francisco limo or car service there are several hidden charges
an executive assistant or trade show planner should be aware of.
First, understand the cancellation or rescheduling fees of the car service. If a flight is canceled and you are put on a later flight, you may be charged for ‘rescheduling”. Many firms do not charge rescheduling fees for customers with profile accounts, unless the driver has actually been dispatched. At most reputable limousine and car service firms, there are no cancellation fees of any kind for established accounts.
Second understand the car service policy for waiting time and charges for delays. For example, Quicksilver TownCar (www.QSTC.net) allows a 10-minute grace period for reservation pickups, including loading and unloading a vehicle. Be aware that some firms add charge after 5 minutes.
It is important for trade show managers to understand the cost for waiting while executives and others on international flights clear customs. Most firm figure in a waiting 30 or 40 minutes no charge, grace period after an international flight arrives. But at some point a waiting charge will kick in, for example, while the sales team from Australia is celebrating their arrival in San Francisco.
Schlepping Last Minute Press Kits
Third, schlepping last minute press kits, giveaways and brochures can add up. If you will be loading up the limo for your trade show, find out in advance if there are “extra” charges. Sometime extra boxes can cause another $20+ charge to the trip. If you know in advance that you will be arriving with a lot of trade show materials ask your car service of an SUV.
The Bay Area is home to the legendary Golden Gate Bridge and other spectacular bridges. Find out if any bridges are to be crossed and how much will be charged. Generally no receipt is available because the car service pays via electronic transponders.
When sending people to a trade show in the San Francisco Bay Area the savvy executive assistant or trade show planner should know the questions to ask advance regarding all the charges are when hiring a car service.
Free SFO Parking For Cell Phone Use
If your trade show schedule has you picking up at SFO, airport management has provided a free parking lot where people can wait for cell phone calls from arriving passengers. It’s free for now, Location: http://www.flysfo.com/web/page/parking/options/cell-phone/index.html
A similar lot at Mineta San Jose (SJO) was eliminated during construction of the new airport is the North Concourse, currently under construction, located between Terminal C (American Airlines and Southwest) and Terminal A (the rest). For more information check in with SJC: Mineta San Jose International Airport Ground Transportation: http://www.sjc.org/travelers/ground_trans.html
By the way, all Quicksilver TownCar drivers carry cell phones with radios. When you land, just call quicksilver dispatch and dispatch will notify your driver to pick you up.
Archive for the Category »Travel Advisory «
It is something that we all need if we are planning to take a trip overseas. Travel insurance will cover most costs in the event of a delayed or canceled trip, death or illness and lost baggage.
The situations that are commonly covered by travel insurance are emergency medical assistance, death, a canceled trip and damaged baggage. You can generally take out travel insurance for any or all of these options, although it may not always be necessary. Make sure you understand exactly what your policy does and does not cover.
If you are traveling overseas, always check your existing medical insurance to see whether it covers you away from home – you may not need to take out extra travel insurance. And you may not need to take out as much travel insurance if you have a major credit card – most credit cards include some kind of basic travel or trip cancellation insurance.
So if you do need travel insurance, where do you get it from? Most cruise lines, travel agents, airlines and tour companies will provide adequate and comprehensive travel insurance. If you are taking a cruise, it may be easier to let the cruise line handle it – they may also be able to offer you a lower rate as they can buy group rate coverage.
Some insurance won’t cover pre-existing medical conditions or participation in dangerous activities such as skiing or mountaineering. Decide whether you need this type of insurance before you travel – most insurance companies won’t allow you to add so-called dangerous sports coverage to your policy once you are actually there.
The cost of travel insurance can be a lot higher if you are traveling to certain countries that are considered to be risky or unsafe. These “travel advisories” are maintained on a list by the US Department of State. American citizens are still forbidden to travel to Cuba and obtaining travel insurance to go there is almost impossible.
Some insurance policies will cover acts of terrorism while other policies won’t – always check the small print or contact your insurance company if the policy isn’t clear. Check whether your policy covers you in the event of natural disasters such as floods or earthquakes – especially if you are traveling to certain parts of the world.
If you are traveling to a country where riots, civil disturbances, strikes or other outbreaks are likely to affect your travel plans, look for travel insurance that specifically covers those possibilities – many policies exclude them.
And airlines reserves the right to cancel your flight and offer you a full refund in the event of civil war, hostilities, riots or other things determined to be “acts of God”. As far as lost luggage is concerned, airlines insure your luggage against loss or damage to some degree – you can take out extra insurance if you want to.
If you are traveling as part of a group – often defined in the travel industry as 10 people or more – it is almost certainly easier and cheaper to take out group travel insurance. As long as your group is traveling together, it should qualify.
And so-called “family plans” are often less expensive when it comes to travel insurance for families traveling together – family may include extended family such as cousins, grandparents and various in-laws.
Like most insurance products – travel insurance can be confusing. It’s certainly worth taking out the right insurance – at the right price – so you can actually enjoy that long awaited trip.
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